Events Project Manager - Auto

Job Title: Events Project Manager - Auto 
Location: London / Brackley

We are Strata!

Imagine being part of a fast and exciting brand experience agency whose clients include specialists in new technology, creators of some of the most stunning electric vehicles on the planet, financial institutions, and global leaders in pharmaceutical solutions. As an agency, we elevate these brands and make them heard through immersive and memorable virtual and face 2 face experiences.

As a people-first business, we encourage ambition, support and reward. We’re always listening and open to your ideas, just as we do with our clients.

Our name? It’s Strata, an agency on a mission to be the very best. This means we always want to hear from the very best creative and intelligent souls who genuinely believe that every moment matters.

Job Overview

The Project Manager is responsible for supporting the team with coordinating and delivering a wide range of events and services for one of the world’s largest Automotive companies. Experience within an agency is key and knowledge of the automotive industry would be advantageous.

Key Responsibilities

Key responsibilities will include but are not limited to:

Project administration:

·       Prepare and maintain briefing documents

·       Ensure all actions from meetings are recorded and actioned

·       Work with the Strata and client teams to ensure key dates in event schedule are met

·       Organise meetings; internally and externally – diary invites, room bookings, refreshments etc

·       Good housekeeping within server folder and files – ensure all documents are labelled then filled correct in accordance to Strata / client process

·       Demonstrate an understanding of commercial principles

·       Project administration including raising of purchase orders and reconciliation

·       Archive event material post event - ensure all documents are labelled then filled correct in accordance to Strata / client process

·       Demonstrate a good working knowledge of the project, ability to update project documents including working documents, contact reports and schedules

·       Work with the team to book and arrange vehicles for events

·       Demonstrate a good knowledge of brand guidelines ensuring good brand guardianship through event – digital and printed, event collateral and branding

·       Assist with finance processing – work with the Strata team to ensure all quotes and reconciliation are shared in a timely manner

·       Work with client to ensure Strata received approvals and POs in accordance with company policy

Brief taking and pitching:

•         Assist with pitch work – contribute with creative content and research

•         Project research for entertainment, gifts, venues and other items or services

•         Liaise with supplier and stakeholders to ensure delivery is in accordance with Strata’s process

•         Attend site visits – create reports as required

Reconciliation and post event:

•         Assist with the reconciliation of projects

•         Assist with post event reporting

•         Archive event materials in accordance with Strata and client processes – ensure all items are clearly labelled and filed correctly

Creative:

•         Contribute to the creative content and delivery of projects

•         Carry out project research for entertainment, gift and other required collateral

•         Liaise with suppliers and stakeholders to ensure delivery is in accordance with Strata’s quality management processes

•         Attend site visits

Job Requirements

The successful candidate will work at a similar level within a marketing communications or experiential agency and be able to demonstrate the following: 

• Provide excellent level of customer service and meet specific client requirements both on site and location

• Able to uphold good production values throughout project timeline

• Monitor the quality of all client deliverables

• Develop positive client relationships and be the main contact for all things operational

• Act as a brand ambassador for Strata and the client’s brand

• Promote the sale of other Strata products e.g., Digital, Creative Services etc

Employee Benefits

·       25 days annual leave, plus usual Bank Holidays

·       Health Insurance *

·       Workplace pension scheme

·       Death in service scheme

·       Cycle to work scheme

·       Regular social events

*On completion of 6 months’ probation period

Our Principles

We are a people-first brand experience agency with a set of core principles that guide our every action by measuring:

A win for the client
Client success is at the forefront of everything we do. We measure our success by the impact we make for our clients. We strive to exceed your expectations, delivering moments that matter with results that matter.

A win for the company
We believe in long-term partnerships and sustainable growth. When your business prospers, so does ours. Our commitment to excellence and innovation means we’re always ahead of the curve, offering you the best in brand experiences.

A win for the team
Our team is the lifeblood of our agency. We celebrate diversity, promote collaboration, and foster an inclusive culture where every team member feels valued and empowered. When our team thrives, their passion and dedication is reflected in everything we deliver.

A win for you
Whether you’re engaging us for your events, already fostering a career at Strata, or considering one, our goal is to create a win for you. We’re dedicated to providing our employees with an enriching workplace that supports their growth and well-being. For our clients, a win means achieving your objectives and making your brand shine.

A win for the planet
We are committed to making environmentally responsible choices in our work. We recognise our responsibility to minimise our impact on the planet and contribute to a sustainable future. From eco-friendly event practices to conscious resource management, we aim to create events that are a win for the environment.