Events Project Manager

We are Strata!

Imagine being part of a fast and exciting brand experience agency whose clients include specialists in new technology, creators of some of the most stunning electric vehicles on the planet, financial institutions, and global leaders in pharmaceutical solutions. As an agency, we elevate these brands and make them heard through immersive and memorable virtual and face 2 face experiences.

As a people-first business, we encourage ambition, support and reward. We’re always listening and open to your ideas, just as we do with our clients.

Our name? It’s Strata, an agency on a mission to be the very best. This means we always want to hear from the very best creative and intelligent souls who genuinely believe that every moment matters.

THE ROLE

Strata are seeking a Project Manager to join their expanding team and work across a broad range of events within the pharmaceutical sector.

The successful candidate must be able to demonstrate the below experience:

• Demonstrate the ability to manage multiple projects, clients and deadlines in a calm and composed manner.

• Experience in congresses, pharma standalone meetings, ad boards, product launches working across multiple departments in the agency i.e. delegate management/production.

• Be able to multitask and prioritise to manage all client and internal expectations in a fast paced environment.

• Ability to manage client relationships throughout and to advise and suggest alternatives where necessary.

• Creation and management of a granular project planner detailing all milestones and ensuring the project is delivered in a timely and efficient manner.

• Management of project team to ensure all roles and responsibilities are clear and the project is delivered seamlessly at all levels.

• The ability to chair conference calls with all client agencies (i.e. Med Comms, Media, PR), ensuring sessions are productive and all parties are clear on actions and deadlines.

• Confidently negotiate with all suppliers ensuring that SLA’s for savings and negotiation are achieved and contractual terms and conditions are favourable.

• Global venue knowledge is desirable.

• Oversee venue searches , making informed recommendations and leading client site visits.

• Ongoing liaison, communication and management of all suppliers, ensuring that all arrangements are fully understood and delivered to an exceptional level.

• Supervision of resource to ensure that scope is managed and projects are delivered within agreed timeframes to maximise margins.

• Preparation and ongoing management of large, complex budgets in multiple currencies, ensuring 100% accuracy and fluctuations are justified.

• Putting together management fees for projects in line with corporate commercial objectives.

• Leadership of onsite team, ensuring the delivery of the event is seamless and exceeds the client’s expectations.

• Facilitate the development of an Event App ensuring quality content and working with the client to ensure that the App is utilised throughout the event.

• Preparing and collating all Health & Safety and Crisis Management documentation to ensure proactive and thorough disaster recovery is in place for all events.

• Confidently participate in face to face pitches for new business should the need arise.

• Facilitate post-event debriefs (both internal and client) employing a critical eye and ensuring continuous improvement in all areas and sharing best practice across all involved.

• Reconcile all events within agreed timelines, ensuring all relevant paperwork is supplied in the required format.

• Be the gatekeeper at all times for compliance, ensuring the high standards of the events are met but within the requisite guidelines.

• Experience in maintaining key hotel and destination supplier relationships.

THE CANDIDATE

· This is a pivotal role in a new team. It is essential that this individual has both project management and delegate management experience, with the ability to manage multiple events concurrently and at different stages.

· In addition, this new role requires extensive travel within Europe, potentially up to 1/2 events a month (including site inspections). We are looking for a candidate that is agile and flexible with a professional and calm headed working style who is process driven, consistent and has impeccable attention to detail.