Office Manager - Part Time

Job Title: Office Manager
Location: London

We are Strata!

Imagine being part of a fast and exciting brand experience agency whose clients include specialists in new technology, creators of some of the most stunning electric vehicles on the planet, financial institutions, and global leaders in pharmaceutical solutions. As an agency, we elevate these brands and make them heard through immersive and memorable virtual and face 2 face experiences.

As a people-first business, we encourage ambition, support and reward. We’re always listening and open to your ideas, just as we do with our clients.

Our name? It’s Strata, an agency on a mission to be the very best. This means we always want to hear from the very best creative and intelligent souls who genuinely believe that every moment matters.

Job Overview

As Office Manager you will be responsible for ensuring our London office runs smoothly on a day to day basis. The successful candidate will own front of house and have a passion for service excellence, making it their mission to create a welcoming environment for both clients and employees. We are looking for a proactive individual who will support our Senior Management and the wider team with administrative tasks, to allow Strata to continue growing from strength to strength.

*This is a part time role working Wednesday and Thursday.

Key Responsibilities

Key responsibilities include (but are not limited to):

• Manage front of house and facilitate any visitors
• Act as first point of contact for anyone contacting / visiting Strata
• Take and sort deliveries
• Set up meeting rooms in preparation for client meetings
• Responsible for the weekly shopping order
• Manage the ordering for general office supplies including: stationary, kitchen supplies etc
• Open and close the office on a daily basis (Mon – Thurs)
• Ensure the office is kept clean and tidy
• Escalate any facilities / health and safety issues
• Regularly check fire extinguishers, fire alarms and first aid boxes in line with safety requirements and guidelines
• Issue key fobs for new starters and assist HR with office tours during the interview/onboarding period
• Support the business with general administrative duties as and when required
• Be an active member of our Social Committee and support with the organisation of our internal events, including the Christmas party
• Look for ways of improving our office environment and make suggestions to the Senior Management Team
• Be a Brand Ambassador for Strata / Kindred and support the Marketing Team with social media activities
• Support the HR team with initiatives and ad hoc projects including employee engagement and well-being

Job Requirements

The successful candidate will be able to demonstrate excellent communication and organizational skills. You will be a team player, with a proactive attitude and committed to supporting others.

Employee Benefits

• 25 days annual leave, plus usual Bank Holidays
• Health Insurance *
• Workplace pension scheme
• Death in service scheme
• Cycle to work scheme
• Regular social events

*On completion of 6 months’ probation period

Our Principles

We are a people-first brand experience agency with a set of core principles that guide our every action by measuring:

A win for the client
Client success is at the forefront of everything we do. We measure our success by the impact we make for our clients. We strive to exceed your expectations, delivering moments that matter with results that matter.

A win for the company
We believe in long-term partnerships and sustainable growth. When your business prospers, so does ours. Our commitment to excellence and innovation means we’re always ahead of the curve, offering you the best in brand experiences.

A win for the team
Our team is the lifeblood of our agency. We celebrate diversity, promote collaboration, and foster an inclusive culture where every team member feels valued and empowered. When our team thrives, their passion and dedication is reflected in everything we deliver.

A win for you
Whether you’re engaging us for your events, already fostering a career at Strata, or considering one, our goal is to create a win for you. We’re dedicated to providing our employees with an enriching workplace that supports their growth and well-being. For our clients, a win means achieving your objectives and making your brand shine.

A win for the planet
We are committed to making environmentally responsible choices in our work. We recognise our responsibility to minimise our impact on the planet and contribute to a sustainable future. From eco-friendly event practices to conscious resource management, we aim to create events that are a win for the environment.